Looking for a spreadsheet solution for a practical problem? Here are a good amount of Excel informations: Spreadsheet programs are valuable tools when you’re looking to present data in the form of graphs or tables. The spreadsheet itself contains the data to be included on the graph, and spreadsheet programs have many types of graphs built in. These types of spreadsheets are similar to those for data analysis and statistics, but in many cases, people use a separate sheet for data they want to turn into graphs. There also may be special formatting requirements to produce a specific type of graph, so the spreadsheet itself needs to be created with this in mind.

Spreadsheets are composed of columns and rows that create a grid of cells. Typically, each cell holds a single item of data. Here’s an explanation of the three types of data most commonly used in spreadsheet programs: Number data, also called values, is used in calculations. By default, numbers are right aligned in a cell. In addition to actual numbers, Excel also stores dates and times as numbers. Other spreadsheet programs treat dates and times as a separate data category. Problems arise when numbers are formatted as text data. This prevents them from being used in calculations.

There are several ways to change text data into numerical data, but using the VALUE function is usually the easiest solution. See Use Excel’s VALUE Function to Convert Text to Numbers. Conversely, if you want Excel to read numerical characters or a formula as text, just add an apostrophe (‘) at the beginning of the entry.

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Excel file formats: The XML-based and macro-enabled file format for Excel 2016, Excel 2013, Excel 2010, and Excel 2007. Stores VBA macro code or Excel 4.0 macro sheets (.xlm). .xla The Excel 97-2003 Add-In, a supplemental program that is designed to run additional code. Supports the use of VBA projects.

Text file formats: .txt Saves a workbook as a tab-delimited text file for use on the Macintosh operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet. .csv Saves a workbook as a comma-delimited text file for use on the MS-DOS operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet.

Excel Tips and Tricks!

You may know the way to add one new row or column, but it really wastes a lot of time if you need to insert more than one of these by repeating this action X number of times. The best way is to drag and select X rows or columns (X is two or more) if you want to add X rows or columns above or left. Right click the highlighted rows or columns and choose Insert from the drop down menu. New rows will be inserted above the row or to the left of the column you first selected.

You would use this feature if you want to transpose data to get a better display; however, retyping all data would be the last thing you would need to do if you know how to use the Transpose function in Paste. Here’s how: copy the area you want to transpose, move the pointer to another blank location. Go to Home->Paste->Transpose, please note that this function won’t activate until you copy the data first.